The Regular Board meeting has been rescheduled as a Special Meeting for Monday, April 19, 2021. Therefore, the HOA Board of Directors shall convene to conduct the regular business of, and address matters that relate to, the Association at that time. The meeting will be conducted at the Steinhagen’s home, 304 Pheasant Hill Drive, upstairs (enter through the garage, the stairway entrance is the second door on the right immediately after entering the home). All Board meetings are open to the membership. Official Notice shall be sent to members via email on or before 6 PM at least 72 hours before the start of
At last night’s meeting, a member challenged the $400 special assessment for street repairs approved at this year’s annual member meeting based on the management company’s failure to provide proper notice to members. After a review of the formal requirements, the Board noted that the official Annual Meeting Notice omitted the inclusion of a special assessment, which the Board confirmed invalidates the vote. In advance of next October’s Annual Meeting, the Board plans to provide homeowners with information about the needs to repair and do maintenance on our streets, the costs, and a formal proposal for a special assessment.
Members approved a $400 special assessment during Monday night’s annual member meeting to make significant repairs to Quail Creek Drive and some minor repairs on others. A portion of the capital reserve is also being used for this purpose to lessen the impact on homeowners. The Board will establish the process for sending out billing notices to homeowners and direct Goodwin & Co. to carry it out.
This year’s annual meeting was held last evening, October 5, in the backyard of the Swearington’s home. For the first time since anyone can remember, thanks to those that sent in their proxy form in advance, we had already established a quorum ten minutes before the meeting began! THANK YOU!!! Bob Steinhagen, Bev Stibbens, & Debbie Smothermon were all re-elected President, Vice President, and Secretary, respectively. A great big THANK YOU to Natalie Peters for her three years of selfless service as Treasurer and welcome Shana Nalls back on the board to fill that open position. Perry Swearington was re-elected and chose by members to Chair
The non-stop rain has contributed to more septic issues for many homeowners this Spring, which has made for some unpleasant odors that can make outdoor activities unbearable. Open this post to find a link to “Pipeline, ‘Small Community Wastewater Issues Explained’” While the Board would like to address these issues, the CC&Rs provide no recourse for the Association to act, which is why complaints should be made to the City of McLendon-Chisholm at 972-524-2077. As it is a public health issue, both City ordinance & State statute requires homeowners to maintain their septic system or face fines! Please check your system!
The board of directors amended the Fine & Enforcement Policy in January to comply with case-law, which requires HOA’s to take action with statutory legal remedies when a non-compliant homeowner refuses to adhere to the promise(s) (AKA. Covenant(s)) made when purchasing a home in Quail Creek. To view this policy, open this post and CLICK HERE on the hyperlink.
On June 22, 2018, Goodwin Harrison Management arranged for a civil engineering firm to inspect the drainage ditches at the front of each lot within the Quail Creek Subdivision. At that time, the primary area of concern was along the East side of Pheasant Hill. Several lots had standing water issues and Goodwin Harrison volunteered to initiate the inspection at no charge to the HOA. The inspection report was emailed to the Homeowners on October 19th and discussed during the October 22nd HOA Regular Board Meeting. Although the report from SBSA included a bid for a grading and drainage plan
Utilizing the existing stop sign poles to emphasize the importance of driver respect for speed in consideration of children and pets, the Board followed through on the vote by homeowners to remove the stop signs on Pheasant Hill since so many have ignored them, which has created an unintentional safety hazard since the Sheriff cannot enforce traffic violations in Quail Creek because the streets are private, not public. However, rather than just removing the stop signs, for safety the Board waited to remove the stop signs until new signs came in to alert traffic on Partridge Drive to the fact
Beginning January 1, 2019 trash pickup will be on Thursdays instead of Fridays and trash bins will be swapped out with new ones. That’s because the City has changed the trash service contractor to Community Waste Disposal (CWD), the largest independently-owned solid waste and recycling company in the DFW area. Expect to see mailings from CWD soon regarding the transition to the new trash bins, which will utilize 95-gallon trash and/or recycling cart. In addition to this service, CWD will collect up to four (4) cubic yards of bulk/brush weekly. The new company will also be utilizing semi-automated rear load