The Regular “Annual” meeting of the membership will be held on Monday, October 4 at 7:000PM at 275 Pheasant Hill Drive, in the backyard. Pursuant to Article 5 of the Bylaws, the Annual Meeting Agenda will include the following: Approval of the Minutes from the 2020 Annual Meeting. The nomination and election of a permanent chair of the meeting, pursuant to the Board Policy. Board’s report regarding the past year. Annual financial report and proposed budget. Motion for a Special Assessment for street repairs. Motion for a ballot initiative to update the HOA’s dedicatory instruments to be in compliance with statutory changes
The meeting of the HOA Board of Directors shall convene Tuesday, September 21, 2021, at 7 PM, to conduct the business of, and address matters that relate to, the Association. VIEW AGENDA The meeting will be conducted at the Steinhagen’s home, 304 Pheasant Hill Drive, upstairs (enter through the garage, the stairway entrance is the second door on the right immediately after entering the home). All Board meetings are open to the membership. State law requires that official notice shall be posted on or before 6 PM at least 144 hours before the start of the meeting, and a sign shall be posted at the entrance/exit
Even though the streets in Quail Creek are private, state law (§545.303 – ADDITIONAL PARKING REGULATIONS) states that when parallel parking on a street, it is illegal to park facing oncoming traffic. That’s because all cars have reflectors on the rear but the front of most has none (take a flashlight & see for yourself), so when parking at night, a vehicle facing the wrong way is less visible, especially in low-light conditions. When moving vehicles, bikes, or even pedestrians, collide into cars that are parked facing traffic the liability for damage often rests with the parking violator, regardless if it’s a public or private street, so
On May 31, 2021, the Texas Legislature concluded the 2021 legislative session. Although there were a significant number of bills filed that could have had a dramatic effect on the laws governing Texas homeowners associations, only a few bills were ultimately enacted. The most significant is Senate Bill 1588, which ultimately evolved into an omnibus bill with 27 separate sections that add or modify 3 chapters of the Texas Property Code. Such new and modified statutory laws are summarized as follows: HOUSE BILL 1659 – Reduced Application of Declaration Amendment Procedures under Chapter 209 House Bill 1659 modifies Section 209.0041
The Board of Directors voted unanimously to end the management contract with Goodwin & Associates [G&A] and return to self-management. The Board determined that after three years, the management company provided no real benefit to the Association or the Board while the engagement created unnecessary costs and significant burdens to the board and homeowners. Until March of 2018, the Association was governed and managed by fellow homeowners, board members who are elected at the annual meeting. However, as those who have served on the board understand, the work is not limited to the regular monthly meeting as there are ongoing
At last night’s meeting, a member challenged the $400 special assessment for street repairs approved at this year’s annual member meeting based on the management company’s failure to provide proper notice to members. After a review of the formal requirements, the Board noted that the official Annual Meeting Notice omitted the inclusion of a special assessment, which the Board confirmed invalidates the vote. In advance of next October’s Annual Meeting, the Board plans to provide homeowners with information about the needs to repair and do maintenance on our streets, the costs, and a formal proposal for a special assessment.
Members approved a $400 special assessment during Monday night’s annual member meeting to make significant repairs to Quail Creek Drive and some minor repairs on others. A portion of the capital reserve is also being used for this purpose to lessen the impact on homeowners. The Board will establish the process for sending out billing notices to homeowners and direct Goodwin & Co. to carry it out.