The meeting of the HOA Board of Directors shall convene Tuesday, June 22, 2021, at 7 PM, to conduct the business of, and address matters that relate to, the Association. View Agenda The meeting will be conducted at the Steinhagen’s home, 304 Pheasant Hill Drive, upstairs (enter through the garage, the stairway entrance is the second door on the right immediately after entering the home). All Board meetings are open to the membership. State law requires that official notice shall be posted on or before 6 PM at least 72 hours before the start of the meeting, and a sign shall be posted at the entrance/exit
The Board of Directors voted unanimously to end the management contract with Goodwin & Associates [G&A] and return to self-management. The Board determined that after three years, the management company provided no real benefit to the Association or the Board while the engagement created unnecessary costs and significant burdens to the board and homeowners. Until March of 2018, the Association was governed and managed by fellow homeowners, board members who are elected at the annual meeting. However, as those who have served on the board understand, the work is not limited to the regular monthly meeting as there are ongoing
At last night’s meeting, a member challenged the $400 special assessment for street repairs approved at this year’s annual member meeting based on the management company’s failure to provide proper notice to members. After a review of the formal requirements, the Board noted that the official Annual Meeting Notice omitted the inclusion of a special assessment, which the Board confirmed invalidates the vote. In advance of next October’s Annual Meeting, the Board plans to provide homeowners with information about the needs to repair and do maintenance on our streets, the costs, and a formal proposal for a special assessment.
Members approved a $400 special assessment during Monday night’s annual member meeting to make significant repairs to Quail Creek Drive and some minor repairs on others. A portion of the capital reserve is also being used for this purpose to lessen the impact on homeowners. The Board will establish the process for sending out billing notices to homeowners and direct Goodwin & Co. to carry it out.
This year’s annual meeting was held last evening, October 5, in the backyard of the Swearington’s home. For the first time since anyone can remember, thanks to those that sent in their proxy form in advance, we had already established a quorum ten minutes before the meeting began! THANK YOU!!! Bob Steinhagen, Bev Stibbens, & Debbie Smothermon were all re-elected President, Vice President, and Secretary, respectively. A great big THANK YOU to Natalie Peters for her three years of selfless service as Treasurer and welcome Shana Nalls back on the board to fill that open position. Perry Swearington was re-elected and chose by members to Chair
Quail Creek [QC] residents experience a wonderfully unique lifestyle from most, which includes the right to shoot off fireworks. This freedom has resulted in some audaciously large & beautiful private displays that have brought great joy and wonder for many of us! However, a growing contingent of McLendon-Chisholm citizens would like for the City to follow through on a failed 2015 ordinance that would have banned fireworks inside the city limits because every year there are more incidents where injuries to people or damage to property is reported. Law of Unintended Consequences Restrictions like firework bans have proven to do
The non-stop rain has contributed to more septic issues for many homeowners this Spring, which has made for some unpleasant odors that can make outdoor activities unbearable. Open this post to find a link to “Pipeline, ‘Small Community Wastewater Issues Explained’” While the Board would like to address these issues, the CC&Rs provide no recourse for the Association to act, which is why complaints should be made to the City of McLendon-Chisholm at 972-524-2077. As it is a public health issue, both City ordinance & State statute requires homeowners to maintain their septic system or face fines! Please check your system!
The board of directors amended the Fine & Enforcement Policy in January to comply with case-law, which requires HOA’s to take action with statutory legal remedies when a non-compliant homeowner refuses to adhere to the promise(s) (AKA. Covenant(s)) made when purchasing a home in Quail Creek. To view this policy, open this post and CLICK HERE on the hyperlink.