Board Meeting Agenda

Posted on January 11, 2020 by QCHOA Posted in Board Meetings, Meeting Agendas

The HOA Board of Directors shall convene to conduct the regular business of, and address matters that relate to, the Association on Monday, January 13 at 7 pm. SEE AGENDA

Meetings are conducted at the Steinhagen’s home, 304 Pheasant Hill Drive, and are located upstairs (enter through the garage, the stairway entrance is the second door on the right immediately after entering the home).

All Board meetings are open to the membership. Official Notice shall be posted before 6 PM at least 72 hours before the start of the meeting and a sign shall be posted at the entrance/exit of the neighborhood.

PLEASE RSVP to (hoa@quailcreekrockwall.org), even if you are not sure that you can attend. While this is not a requirement, this will help us ensure that the room is set up appropriately for the comfort and convenience of all attendees.

Any member that wishes to be added to the Agenda must notify the Board no later than 7 PM at least five days before the meeting.

Meeting are governed by Robert’s Rules of Order.

The GENERAL PURPOSE of the meeting will be to consider approval of the Board Meeting Minutes from the previous meeting, hear committee reports, and consider other business to be updated and included on the official agenda at least 72 hours before the start of the meeting. The board may plan to recess into EXECUTIVE SESSION to discuss business pertaining to approved agenda items.

Following any Executive Session, the board shall reconvene to act by motions on the business discussed during, as well as reconsider any tabled or postponed items.

Review past meeting Minutes

Proposed Update to to Fine & Enforcement Policy

Posted on January 10, 2020 by QCHOA Posted in Policies

The board of directors will consider a proposed amendment to update the Fine & Enforcement policy at Monday night’s regular Board meeting. To view this policy, open this post and CLICK HERE on the hyperlink.

Annual Meeting Was A Success!

Posted on October 8, 2019 by QCHOA Posted in Membership Meetings

This year’s annual meeting was held last evening, October 7, at the M-C City Hall. Thanks to homeowners that could not attend but sent in a proxy, the meeting met the exact quorum standards so that the meeting could take place and a new Board could be elected.

Bob Steinhagen was elected President & Bev Stibbens, Vice President. Returning for another term is Natalie Peters as Treasurer, Debbie Smothermon as Secretary, & Kristen Fuller as ARC Chair. Kevin Court & Perry Swearington were both elected to the ARC.

Thank you to everyone that attended and those that submitted a proxy!

Please Slow Down!!!

Posted on July 11, 2019 by QCHOA Posted in Helpful Reminders

Multiple homeowners have expressed concern over speeding vehicles within our neighborhood. Please observe, encourage, and abide by posted speed limits of 20 miles per hour. With active families and children in our community observing our speed limits is of utmost importance!

Reminder: Each Lot Owner is Responsible for the Drainage on Their Property…Including Easements!

Posted on January 21, 2019 by QCHOA Posted in "Covenants" CC&Rs, Helpful Reminders, News & Notable

On June 22, 2018, Goodwin Harrison Management arranged for a civil engineering firm to inspect the drainage ditches at the front of each lot within the Quail Creek Subdivision. At that time, the primary area of concern was along the East side of Pheasant Hill. Several lots had standing water issues and Goodwin Harrison volunteered to initiate the inspection at no charge to the HOA.

The inspection report was emailed to the Homeowners on October 19th and discussed during the October 22nd HOA Regular Board Meeting. Although the report from SBSA included a bid for a grading and drainage plan for those lots of concern on Pheasant Hill, no scope of work was authorized, nor funds allocated by the HOA. This report may have been misleading to some homeowners that understood the HOA was going to pay for drainage repairs on those lots. The HOA is not responsible for maintaining the drainage ditch on each homeowner’s property. The CCR’s define the responsibility of each homeowner to maintain and repair the ditches to allow for unimpeded water flow throughout the neighborhood.

There has also been some question as to ownership of the drainage ditch (often referred to as an easement). As noted on the neighborhood plat, filed with Rockwall County, each lot runs to the street. Therefore, the drainage ditch is part of the owner’s lot. Some lots along the South side of Quail Creek, the South and East sides of Partridge Drive and the North and West sides of Pheasant Hill have a 15 ft. water line at the front of their property. Those lots would be subject to an easement to the water company. CLICK HERE to view the CC&R’s (a copy of the plat that is located on pages 27-29).

The unusually heavy rains this fall have made the drainage situation more prevalent and therefor the need for each homeowner to assess their lot more important. If you have water standing in your ditch, the Board asks that it be addressed and repaired according to Section 7.12 and 9.2 of the CCR’s. Also, be aware that if your neighbor has standing water, it may be because your lot is impeding their water flow, and this should also be addressed and repaired.

Warm weather will be here before we know it! Standing water is a magnet for mosquitos… Let’s all do our part to work together to keep our drainage ditches clean, flowing and free of standing water!

Read Goodwin Harrison Management Company Letter to Homeowners

Stop Signs on Pheasant Hill Now Removed- Emphasis on Speed New Focus

Posted on December 26, 2018 by QCHOA Posted in Crime & Safety

Utilizing the existing stop sign poles to emphasize the importance of driver respect for speed in consideration of children and pets, the Board followed through on the vote by homeowners to remove the stop signs on Pheasant Hill since so many have ignored them, which has created an unintentional safety hazard since the Sheriff cannot enforce traffic violations in Quail Creek because the streets are private, not public. However, rather than just removing the stop signs, for safety the Board waited to remove the stop signs until new signs came in to alert traffic on Partridge Drive to the fact that the cross traffic does not stop.

New Trash Company Service Begins January 1 with new THURSDAY Pickup

Posted on November 27, 2018 by QCHOA Posted in Community, Government News, News & Notable, Utilities News

Beginning January 1, 2019 trash pickup will be on Thursdays instead of Fridays and trash bins will be swapped out with new ones. That’s because the City has changed the trash service contractor to Community Waste Disposal (CWD), the largest independently-owned solid waste and recycling company in the DFW area. Expect to see mailings from CWD soon regarding the transition to the new trash bins, which will utilize 95-gallon trash and/or recycling cart. In addition to this service, CWD will collect up to four (4) cubic yards of bulk/brush weekly.

The new company will also be utilizing semi-automated rear load two-axle 33,000lb vehicles, which are supposed to be easier on our streets and are powered by natural gas instead of diesel, which is more environmentally fr1endly.

Lawn Maintenance Policy Is Now Effective

Posted on January 12, 2018 by QCHOA Posted in New Homeowners, News & Notable, Policies

To help ensure that the beauty of our neighborhood is not diminished by neglectful homeowners, the Board has enacted a Lawn Maintenance Policy that establishes basic standards. Most already go well above and beyond these standards but the new policy enables the Board to hold those who don’t accountable. To read the new policy, select from the main menu above “HOA Business”; submenus “Records & Documents”; “Policies.”

The Passing of a Wonderful Neighbor

Posted on March 6, 2017 by QCHOA Posted in News & Notable

Last night at approximately 10 pm our dear neighbor Mr. Lonnie Cannon passed away at his home surrounded by his family. Lonnie & his beloved wife Marilyn moved here about three years ago from East Texas so that Marilyn could be closer to doctors as she successfully battled cancer. A few months ago, however, Lonnie was diagnosed with stage four cancer.

Lonnie & Marilyn Cannon Celebrate 51 Years of Marriage

Lonnie loved sitting on his back porch looking out to watch the cows graze in the open pasture. When warm weather came around each year he was often seen mounted on his riding mower or tending the landscape that has always looked pristine and well-manicured.

His immediate neighbors, Justin & Jennifer Hood, shared how much they have enjoyed having the Cannons for neighbors as Lonnie loved teasing Justin about how tired he got from watching Justin do every project “the hard way.” Despite the fact that he was more than twice Justin’s age, Lonnie would often take it upon himself to come over and help fix a project Justin may have been working on. Most of all, the Hoods shared that they will miss those times that they just sat out on Lonnie’s back porch to talk as neighbors.

Over the past couple of weeks, Mr. Cannon was most enthusiastic about his love for his Lord and Savior, Jesus Christ. He shared about how he accepted the gift of eternal life that he could never have earned on his own without the good news of grace through Christ alone.

The Cannon’s and the Hoods have both shared in the grief of losing a son at very young ages. So it is understandable that in one of the last times they spoke, Justin asked Lonnie that when he sees their son David in Heaven to give him a hug for his daddy, which Mr. Cannon said he was eager to do.

Lonnie said that he was ready to go Home but worried about leaving the love of his life Marilyn alone. Along with the Hoods, we have committed to help Marilyn in whatever ways we are able and invite all neighbors to join with us in taking care of Mrs. Cannon. Obviously her family is present and tending to her needs at this time but we know that as days pass the opportunity to reach out to her will be more abundant. We will post some opportunities to love Mrs. Cannon, like preparing meals, tending the lawn, etc, soon so if you or your family is interested in helping out then keep watching on Nextdoor or message me to let me know how you might be able to help.

VIDEO: Quail Creek Resident and Councilman, Robert Steinhagen, pays tribute to Mr. Cannon during the March 14 City Council Meeting

Blazing A Trail… Really?

Posted on January 5, 2017 by QCHOA Posted in Crime & Safety

Over the course of several weeks, homeowners have awoken to the images above, tracks through a portion of 3 different yards. It appears to have been made by a higher profile vehicle with a fairly narrow wheel base and tire tread. Besides the aesthetic aspect of mud tracks through the yards, there is potential for damage to sprinkler heads and other irrigation. It’s vandalism and could lead to unnecessary homeowner repairs. Please be watchful for unfamiliar vehicles and report suspicious vehicles or observed vandalism to the Sheriff’s Department.