Through a post on Nextdoor, homeowners have been alerted that the HOA management company, Goodwin & Co. is adding a $16 fee to members who pay their annual assessment online, which includes bank drafting. Members will be better served to pay by mail!
The Board wants to make members aware that before last October’s Annual Meeting the Board had increased the annual dues by 10%, however, the management company did not include that in the statement mailing that hit mailboxes last week. Goodwin & Co. has agreed to pay the cost for a 2nd mailing to correct this oversight, which is going out this week.
Due to scheduling conflicts, the HOA Board of Directors, which typically meets on the second Monday of the month, shall convene to conduct the regular business of, and address matters that relate to, the Association on the first Monday of the month, July 6 at 7 pm. The location of the meeting will be 304 Pheasant Hill Dr. The meeting agenda will be posted at least 72 hours prior to the meeting.
All Board meetings are open to the membership. Official Notice shall be posted before 6 PM at least 72 hours before the start of the meeting and a sign shall be posted at the entrance/exit of the neighborhood.
PLEASE RSVP to (hoa@quailcreekrockwall.org), even if you are not sure that you can attend. While this is not a requirement, this will help us ensure that the room is set up appropriately for the comfort and convenience of all attendees.
Any member that wishes to be added to the Agenda must notify the Board no later than 7 PM at least five days before the meeting.
Meeting are governed by Robert’s Rules of Order.
The GENERAL PURPOSE of the meeting will be to consider approval of the Board Meeting Minutes from the previous meeting, hear committee reports, and consider other business to be updated and included on the official agenda at least 72 hours before the start of the meeting. The board may plan to recess into EXECUTIVE SESSION to discuss business pertaining to approved agenda items.
Following any Executive Session, the board shall reconvene to act by motions on the business discussed during, as well as reconsider any tabled or postponed items.
The non-stop rain has contributed to more septic issues for many homeowners this Spring, which has made for some unpleasant odors that can make outdoor activities unbearable. Open this post to find a link to “Pipeline, ‘Small Community Wastewater Issues Explained'”
While the Board would like to address these issues, the CC&Rs provide no recourse for the Association to act, which is why complaints should be made to the City of McLendon-Chisholm at 972-524-2077.
As it is a public health issue, both City ordinance & State statute requires homeowners to maintain their septic system or face fines! Please check your system!
The board of directors amended the Fine & Enforcement Policy in January to comply with case-law, which requires HOA’s to take action with statutory legal remedies when a non-compliant homeowner refuses to adhere to the promise(s) (AKA. Covenant(s)) made when purchasing a home in Quail Creek. To view this policy, open this post and CLICK HERE on the hyperlink.
This year’s annual meeting was held last evening, October 7, at the M-C City Hall. Thanks to homeowners that could not attend but sent in a proxy, the meeting met the exact quorum standards so that the meeting could take place and a new Board could be elected.
Bob Steinhagen was elected President & Bev Stibbens, Vice President. Returning for another term is Natalie Peters as Treasurer, Debbie Smothermon as Secretary, & Kristen Fuller as ARC Chair. Kevin Court & Perry Swearington were both elected to the ARC.
Thank you to everyone that attended and those that submitted a proxy!
Multiple homeowners have expressed concern over speeding vehicles within our neighborhood. Please observe, encourage, and abide by posted speed limits of 20 miles per hour. With active families and children in our community observing our speed limits is of utmost importance!
On June 22, 2018, Goodwin Harrison Management arranged for a civil engineering firm to inspect the drainage ditches at the front of each lot within the Quail Creek Subdivision. At that time, the primary area of concern was along the East side of Pheasant Hill. Several lots had standing water issues and Goodwin Harrison volunteered to initiate the inspection at no charge to the HOA.
The inspection report was emailed to the Homeowners on October 19th and discussed during the October 22nd HOA Regular Board Meeting. Although the report from SBSA included a bid for a grading and drainage plan for those lots of concern on Pheasant Hill, no scope of work was authorized, nor funds allocated by the HOA. This report may have been misleading to some homeowners that understood the HOA was going to pay for drainage repairs on those lots. The HOA is not responsible for maintaining the drainage ditch on each homeowner’s property. The CCR’s define the responsibility of each homeowner to maintain and repair the ditches to allow for unimpeded water flow throughout the neighborhood.
There has also been some question as to ownership of the drainage ditch (often referred to as an easement). As noted on the neighborhood plat, filed with Rockwall County, each lot runs to the street. Therefore, the drainage ditch is part of the owner’s lot. Some lots along the South side of Quail Creek, the South and East sides of Partridge Drive and the North and West sides of Pheasant Hill have a 15 ft. water line at the front of their property. Those lots would be subject to an easement to the water company. CLICK HERE to view the CC&R’s (a copy of the plat that is located on pages 27-29).
The unusually heavy rains this fall have made the drainage situation more prevalent and therefor the need for each homeowner to assess their lot more important. If you have water standing in your ditch, the Board asks that it be addressed and repaired according to Section 7.12 and 9.2 of the CCR’s. Also, be aware that if your neighbor has standing water, it may be because your lot is impeding their water flow, and this should also be addressed and repaired.
Warm weather will be here before we know it! Standing water is a magnet for mosquitos… Let’s all do our part to work together to keep our drainage ditches clean, flowing and free of standing water!
Read Goodwin Harrison Management Company Letter to Homeowners
Utilizing the existing stop sign poles to emphasize the importance of driver respect for speed in consideration of children and pets, the Board followed through on the vote by homeowners to remove the stop signs on Pheasant Hill since so many have ignored them, which has created an unintentional safety hazard since the Sheriff cannot enforce traffic violations in Quail Creek because the streets are private, not public. However, rather than just removing the stop signs, for safety the Board waited to remove the stop signs until new signs came in to alert traffic on Partridge Drive to the fact that the cross traffic does not stop.
Beginning January 1, 2019 trash pickup will be on Thursdays instead of Fridays and trash bins will be swapped out with new ones. That’s because the City has changed the trash service contractor to Community Waste Disposal (CWD), the largest independently-owned solid waste and recycling company in the DFW area. Expect to see mailings from CWD soon regarding the transition to the new trash bins, which will utilize 95-gallon trash and/or recycling cart. In addition to this service, CWD will collect up to four (4) cubic yards of bulk/brush weekly.
The new company will also be utilizing semi-automated rear load two-axle 33,000lb vehicles, which are supposed to be easier on our streets and are powered by natural gas instead of diesel, which is more environmentally fr1endly.