The transitional board meeting will take place on Monday, October 22 at 7 pm at the Steinhagen’s home, 304 Pheasant Hill in the upstairs assembly room. This is when the new board officially transitions into their role and where outgoing members pass the proverbial batton. Many thanks to outgoing board members Casey Burley, David Fuller, & Michelle Steinhagen for their time and attention volunteering to make QCHOA the best it can be!
Category Archives: Meeting Notices & Updates
Annual Meeting Was A Success!
This year’s annual meeting was a success as a quorum was established and a new Board was elected with several new faces added.
Josh Martin will continue as President, Natalie Peters will continue as Treasurer, and both Matt Good and David Hoye will stay on as members of the ARC. Brett Packer is back on the board as vice president and Debbie Smothermon is our new secretary. Kristen Fuller has joined the ARC and was elected chairman.
The most notable decision was the decision by members to remove the stop signs on Pheasant Hill, which many homeowners have complained about because few actually stop. However the two stop signs on Partridge, both of which access Pheasant Hill will remain.
Thank you to every that attended and those that submitted a proxy so that the meeting could meet quorum requirements.
Homeowners Approve $825 Special Assessment for Street Repairs
Homeowners voted overwhelmingly (93%) in favor of a Special Assessment to finish the major repairs to the streets at the front entrance and make preventative maintenance to the streets throughout the neighborhood. The $825 Special Assessment is in addition to the Regular Annual Assessment, which the Board voted Tuesday to keep at the current rate of $319 (the Board may, without a vote of the homeowners, raise the annual regular assessment 10%).
Quail Creek Neighborhood’s annual assessment is among the lowest in Rockwall County, which makes it necessary to propose special assements from time to time, especially when it comes to street repair and maintenance.
Another development with a very low regular annual assessment is Kentwood (south of QC along 1139), which has just 17 homes, but is facing more than $116,000 to repair their street, which is in serious state of disrepair! Our ability to split repair costs among 69 owners is a true advantage over other developments.
The $825 Special Assessment, voted and approved by homeowners during the October 6 Annual Meeting, will be billed in January. Homeowners are encouraged to pay the full amount, rather than pay in three annual installments, which was proposed for homeowners who may be on a fixed income or where it may cause undue financial strain. The Board will make repairs as funds come available, which is why it is so important for as many homeowners as possible to pay the full amount in January.
“No Soliciting” Sign WILL NOT Prohibit School Fundraising from Neighborhood Children
At Tuesday’s Annual Meeting, homeowners overwhelmingly approved authorizing the Board to post a “No Soliciting” sign at the front entrance to Quail Creek. This will not inhibit school kids and the fire department from going door to door to raise funds for their worthy causes, however, but is intended to dissuade door-to-door solicitors from outside companies and organizations.
Homeowners should understand that a sign is legally unenforceable as there are no laws regulating door to door solicitation, which means that even with a posted sign it is not a criminal offense for people to solicit door to door. This means that the Sheriff will not come out to our neighborhood and arrest, fine, or even throw out a door-to-door solicitor because of our neighborhood sign.
A neighborhood “No Solicitation” sign, then, gives homeowners leverage to inform a solicitor of the neighborhood sign as reinforcement of the desire of our community to be free from this kind of solicitation. It actually works better than a law because sales people will be less likely to continue after a number of homeowners make this point to them.
Annual Meeting Summary
This year’s Annual Meeting was one of the highest attended since the completion of Phase II, where 70% of the Membership was represented, either in person or by proxy. A new Board was voted in and many motions were considered.
- The Board Officers for the 2015/2016 term are
- Shana Nalls, President
- Casey Berley, Vice President
- Rhonda Smith, Treasurer
- Brad Peters, Secretary
- Architectural Review Committee
- David Hoye, Chairman
- David Fuller
- Ken Daulong
- The treasurer’s report is posted below under Budget 2015/2016.
- President’s Report
- Bob Steinhagen, outgoing president, spoke about the many accomplishments of the Board, which include:
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- Improved communications with homeowners including a new website, the newsletters, and email correspondence for important matters.
- Amending the governing documents of the HOA, which include the CC&Rs & Bylaws to bring the Association into compliance with new state standards, through a Ballot initiative that the Board created & developed, as well as many new policies, most of which were state mandated.
- Improvements to the neighborhood streets, which include the opportunity for homeowners to consider a Special Assessment for preventative maintenance and major repairs to the front entrance of the development.
- The decision to place a mailbox at the front entrance of the neighborhood for HOA related matters, which included a detailed explanation of the option between a decorative metal mailbox, which, while it would not conform to neighborhood standards, would be more cost effective verses a brick mailbox, where homeowners voted, via a poll posted on the HOA website, for the brick mailbox.
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- Mr. Steinhagen also thanked the current board, Vice President, Brad Peters, Treasurer, Shana Nalls, Secretary, Glenna Brown, and the ARC, Ken Daulong, David Fuller, & David Hoye, for their tireless support to help reinvigorate homeowners confidence in the Board through their tireless and dedicated efforts.
- Bob Steinhagen, outgoing president, spoke about the many accomplishments of the Board, which include:
- A Motion to post a “No Soliciting” sign at the front entrance to the neighborhood passed, with the understanding that neighborhood school children may still go door to door to raise funds for their schools.
- Motion to remove the two stop signs on Pheasant Hill failed by just four votes.
- A Motion to sell the lot that currently is the park in the community and use the proceeds to repair the road near the entrance of Quail Creek failed overwhelmingly, with just six votes in favor of the motion.
- A Motion to rename Mockingbird Hill Lane to Clint Packer Way was withdrawn.
- A Motion for the Association to, on January 1, 2016, levy a Special Assessment of $825.00 for neighborhood street repairs and preventative maintenance, which shall either be due in full on the 31st of the same month or may be paid in up to three annual installments of not less than $275.00, where each installment comes due on the 31st of January of the installment year passed overwhelmingly (93%), with just three votes against the motion.