A Special Homeowners Meeting will be held Thursday, May 12, 2022, at 7:00pm at 304 Pheasant Hill Dr, on the driveway of the Steinhagens’s (in case of bad weather, the meeting will be held inside, upstairs; follow signage). Registration begins at 6:30pm. B.Y.O.C. (Bring your own chair to be comfortable; limited seating provided.)
Purpose of Special Meeting
The purpose of the meeting is to vote on a proposed amendment to our Declaration of the Covenants, Conditions, and Restrictions [CC&R], which will expand the boundaries of the subdivision to include one new home and add one new dues-paying member to the Association.
The proposed amendment, if approved by 67% of current members, would redefine the boundaries of the Quail Creek Subdivision, either by replatting Phase 2 or creating Phase 3 (which would be given the same restrictions as Phase 2) depending on which option is found to be most economical. Membership in our HOA is required. So, once the boundary of the Subdivision is changed, the Rojas family, and any future owner, would be bound by our CC&R, Bylaws, etc. which includes ARC review and approval of plans prior to building, required maintenance and upkeep of property equal to our own, required payment of dues, voting rights, etc. Enclosures have been included to help you better understand the proposal. The Rojas plan to knock on doors and introduce themselves in the coming days and are eager to answer any questions that you have. Additionally, discussion will be held at the Special Meeting prior to the vote.
Since the Association has no standing to prevent an easement from being placed on the Packer’s property, (see “Not Our Streets After All” below) the Board supports the addition of a dues-paying member who desires to become part of our community. Further, the Packers and Rojas have agreed that the phrasing of the easement that will be recorded in Rockwall County Property Records will be such as to limit the private driveway access to a single residence, that of the future Rojas home.
Carlos and Alicia Rojas (daughter of Brett & Sherry Packer and granddaughter of Jerry & Shirley Packer, the developers of Quail Creek) are in the process of obtaining land adjacent to Phase 2, bordering her parents’ lot at 322 Pheasant Hill. Because the property is land-locked, they will be accessing it via an easement granted by her parents to them. QCHOA has no standing in either allowing or disallowing the easement which conveys to any future owners of those properties. In a show of good faith, the Rojas’ have requested to join the Quail Creek Homeowners Association.
An amendment to the CC&R requires a 67% AFFIRMATIVE vote to pass, which means not voting is a NEGATIVE vote. Because participation is critical when considering an amendment, there are multiple methods being offered. A quorum of 35 members, present in person, by proxy or by absentee ballot, is required to be able to conduct business. An affirmative vote of 47 members is required to pass the proposed amendment.
Voting By Proxy extends your voting rights to the holder. It can be given to the President (by placing it in the box at the neighborhood entrance, for example) or be given to a neighbor who is attending. If your plans change and you can attend the meeting, then your proxy is returned to you so that you may vote in person. VIEW DOWNLOADABLE PROXY FORM
Vote via Absentee Ballot, which may be emailed to the HOA or placed in the mailbox located at the entrance of the neighborhood. VIEW DOWNLOADABLE BALLOT
Ballot cast in person at the Special Meeting. If you are unsure if you will be able to attend the meeting, please use the Absentee Ballot or Proxy so that a high level of participation is obtained. Your attendance at the meeting supersedes a previously submitted Absentee Ballot or Proxy.