Board Records and Documents

Board Meeting Minutes and Agendas are a matter of public record.  The 2014/2015 Board scanned and posted current and historical records to this website to help elevate the level of transparency of the Association's actions, past and present.

Recent Board Posts

Transitional Board Meeting

The transitional board meeting will take place on Monday, October 22 at 7 pm at the Steinhagen’s home, 304 Pheasant Hill in the upstairs assembly room. This is when the new board officially transitions into their role and where outgoing members pass the proverbial batton. Many thanks to outgoing board members Casey Burley, David Fuller, & Michelle Steinhagen for their time and attention volunteering to make QCHOA the best it can be!

“Recount of Votes Policy” Adopted in Advance of Ballot Initiative Vote Tally

A Recount of Votes Policy was adopted during Tuesday’s regular Board meeting to help ensure that the Association will not be responsible for the costs associated with such a request.  The policy mirrors Texas Property Code Section 209.0057(b), which requires any party making the request to pay all costs associated with a recount unless the recount changes the results of a vote, wherein the Association would then be responsible to reimburse the requesting party/parties. This comes on the heels of a frivolous open-records request by a homeowner who was demanding that the Association (fellow homeowners) foot the bill for the time…

10% Annual Assessment Increase Approved for 2015

By unanimous consent of the Board, a ten percent (10%) increase in the Annual Assessment was approved during December 2, 2014, Regular Meeting of the Board.  This is an increase of $29 bringing next years annual dues up from $290 to $319.  While the Association runs on a fiscal calendar from October through September and while homeowners are billed for the Annual Assessment in June, the Assessment actually begins on January 1, which is the Board is required to vote in December. Article 4.3(b) grants the Board the sole and exclusive authority to increase the annual assessment each year by as much…

Board Adopts New Fine & Enforcement Policy

By unanimous consent, the Board adopted the first Fine and Enforcement Policy.  This policy establishes the guidelines for the Board when enforcing the CC&Rs against homeowners who are out of compliance as well as the rights granted to homeowners under the law. Article 7.15(a) of the CC&Rs establishes that fines assessed may not exceed the then in effect annual assessment, per violation.  For homeowners, this means that beginning January 1, 2015, the maximum that any homeowner may be fined is $319 per violation, which is equal to the 2015 annual assessment.  This does little to motive those who wish to disregard the…